Telephone Directory Sales Assistant REQ#4441

Full Time at Villages Media Management

In the spirit of “Making People’s Dreams Come True”, the top candidate for this position is responsible for assisting telephone directory sales and management staff in performing their various duties.

Successful candidate will need to perform the essential functions of the job:


· Check out-of-office AE’s desk periodically during the day for faxes, proofs, etc which need immediate attention. Call AE if needed to ensure timely handling of materials.

· Write insertion tickets, cancellations, telephone messages, etc as required when AE is out of office. Pull duplicate tear sheets as needed.

· Call customers for proof changes, write order forms to customers specification, calculate total advertising costs, collect payments for advertisements, and deliver sales materials and ad proofs to customers.

· Act as a liaison with Ad Services, Accounting, and the Printing Plant for the AE when they are out of the office and the department, the salesperson or a client needs service.

· Enter ad sales orders into the system in an accurate and efficient manner.

· Communicate with directory sales representatives about ticket content and layout issues in a timely manner.

· Create publication template and import ads from the current day run sheet for the directory and newspaper.

· Create publication templates and import ads for special sections of the directory, newspaper, magazines and various publications.

· Establish classified liner and display pages.

· Create dummy pages for all publications using templates and daily run sheets.

· Measure each day’s newspaper to ensure all ads were placed and ran properly.

· Place advertisements within set deadline time.

· Cold call advertisers by telephone and face-to-face.


· Record sales calls indicated on AE’s call reports against the master account list.

· Track competitive media as requested by Sales Manager.

· Ensure that all sales materials are current and available to AE on the carousel.

· Check digital cameras in and out with sales staff.

· Keep history of contracts, rotation of Wheels advertisers, and other weekly tracking as requested by Sales Manager.

· Copy and/or distribute materials to AE as requested by Sales Manager.

· Assemble materials and information as requested by Sales Manager.

· Greet and talk with walk-in clients as needed.

· All other duties as assigned.

In order to be qualified for this role, the following is required:

· High school diploma or GED; or three months related experience and/or training; or equivalent combination of education and experience

· Proficient in Excel, Word and Entourage (or equivalent)

· Must have valid drivers license with record acceptable to company standards

 Click here to apply for this position

Villages Media Management is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, religion, color, sex, national origin, disability status, protected veteran status, or any characteristic protected by law. Applicants have rights under Federal Employment Laws. Please see the attached posters for more detail about your rights: Equal Employment Opportunity is the Law (EEO)Family and Medical Leave Act (FMLA), and Employee Polygraph Protection Act (EPPA).    

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